Step 01 · the photo
Your crew adds their own cards.
Send a link; they take a photo from their phone. No app, no account. Or drop the spreadsheet you already have.
Link active
Know who’s certified today, not who was last spring.
Every card on one Matrix, a reminder before anything runs out, and no per-person fees.
How it works
Follow one card from a phone photo to the audit binder.
Step 02 · the check
The app reads the card. You confirm it.
Name, card and dates are filled in next to the photo; nothing is saved until you say so.
Needs a check
Step 03 · the matrix
It lands on the Matrix.
People down the side, requirements across the top, a date in every cell. Statuses come from the dates and update themselves.
In dateDue soonExpiredNo cardNot required
Step 04 · the reminder
Reminders go out on their own.
The right person gets an email before the card runs out, and you get a Monday summary.
44 emails · next 14 days
Step 05 · the binder
The audit binder is one click.
A binder for whoever asks, a Matrix PDF, or a ZIP of every record and file for you, any time.
PDF · PDF · ZIP
In dateand the next renewal starts at step 01, by itself
Why not a spreadsheet? Why not a per-item tool?
A spreadsheet goes stale the week after you build it. Per-item tools charge for every card: 50 people with 6 cards each is 300 items.
45 minevery Sunday, cross-checking a spreadsheet
6 monthsof missing entries, found at a mock audit
10separate training matrices for one manager
| Question | A spreadsheet | Per-item tools | CertMatrix |
|---|---|---|---|
| Who is certified today | Whoever updated it last | A list of items with dates | The Matrix, worked out from the dates |
| Adding a card | Type it in | Type it in, then upload the file | Take a photo. The app reads it, you confirm. |
| Reminders | You remember | One email per item | The right person, before it runs out, plus your Monday summary |
| What you pay | Your Sunday | Per item, per user, sometimes per text | One price per team, by headcount |
| Leaving | It is your file | Depends on the tool | One click: everything, as a ZIP |
One price for the whole team.
Every feature is in every plan. Only the people cap differs.
Starter
$79 /mo
Up to 25 people
Growth · most teams
$129 /mo
Up to 75 people
Pro
$199 /mo
Up to 150 people
Start free trial14-day free trial, no card · 30-day money-back guarantee · unlimited logins
More than 150 people? Email us.
spreadsheet importDownload template.xlsx
Already have a spreadsheet?
Use ours to tidy it, or bring your own; nothing is saved until you approve the last step.
Questions
Do my employees need an account?
No. They get a link and take a photo from their phone.
What if the photo is read wrong?
You see the photo next to what the app read and fix it before anything is saved.
What happens when the trial ends?
Your data stays. Pick a plan when you are ready; until then, adding people and reminder emails pause.
Can I leave and take my data?
Yes, any time. One click exports everything as a ZIP: every record, its history and every file.
Does CertMatrix make us compliant?
No. It tracks cards and sends reminders; what counts as compliant is your call and your auditor's.